City Clerk

The City Clerk’s Office is responsible for preservation of, and accessibility to the official City records and legislative actions; to administer and conduct elections ensuring the integrity of the democratic process; provides support to the City Council, City staff and the public in a courteous, timely, and efficient manner.

Duties include:

  • Preparing all City Council, and Successor Agency agendas
  • Attend meetings and process the legislative actions of the City Council (i.e. minutes, ordinances, resolutions, agreements, contracts, etc.) 
  • Publication and posting of legal notices in compliance with Ralph M. Brown Act
  • Update the City's Conflict of Interest Code
  • Administers the citywide records management program
  • Administers Oaths of Office to newly elected officials and appointed commission members
  • Coordinates the codification of the South El Monte Municipal Code
  • Bid Openings
  • Maintaining all original deeds and easements
  • City Clerk serves as the Filing Officer for the Fair Political Practices Commission (FPPC) and coordinates the filing of all campaign disclosure statements and Statements of Economic Interest (Form 700)
  • City Clerk serves as the City's Election Official
  • Provides Access to information and public records in compliance with the Public Records Act

In addition, the City Clerk's Department attests, seals, and/or certifies official documents and coordinates document recording with the County Recorder's Office.